Here is all you need to know about the KUCCPS changing courses program and KUCCPS change of university steps (If you’re unhappy about the course you were invited to after previous courses application)….
If the KUCCPS placement results are out and you’re aming those unlucky to be invited into programs you feel unhappy about, then we have some very good news:
You can use the KUCCPS change of course window to get placement into your dream course and/or institution by making inter college transfer or inter university transfer request (accompanied by an application to change course as you may wish) .
Keep reading to understand the KUCCPS courses transfer process fully and the requirements..
Update 1: If you have been placed successfully to a university/college and you wish to change your course/institution, the inter institutional transfer window usually opens shortly after the placement results are out – you can check the actual dates by heading to the www.kuccps.ac.ke website. Now, I have seen it is open upto August 18th from KUCCPS website www.kuccps.ac.ke, so log in to your KUCCPS account and begin your KUCCPS inter university transfer /change of course…
KUCCPS changing courses program (KUCCPS change of courses): what you need to know about kuccps inter institution transfer this year
First, you can only change the course you were admitted into under two arrangements:
- The inter-institution transfer (kuccps inter university transfer portal)
- Inter faculty transfers
Let’s look at how each of the two options works:
📣 Hey there! Are you looking for the best courses, top colleges and universities, career guidance, and exciting scholarship opportunities in Kenya? Look no further! Join our Facebook page to stay up-to-date with all the latest information and insights on these topics.
So Please follow Kenya Education Guide on Facebook here for more updates about best courses in Kenya, best colleges and Universities in Kenya, Career choice options, Scholarships in Kenya, etc
Now proceed reading below..👇
The inter-institution transfer (IIT) – how to transfer kuccps placement ( kuccps inter institution transfer procedure)
This option is open for KCSE candidates who wish to change to an institution different from where they were placed and to a different course.
What you should keep in mind is that the transfers will be availed on the KUCCPS portal for both courses and institutions very soon (KUCCPS will announce the dates here on their portal and social media).
The other thing to remember is that you have a strict deadline within which to apply and you must adhere to the specified date for your transfer application to be considered.
What are the minimum requirements for KUCCPS inter-institution transfer and KUCCPS change of university (kuccps inter university transfer 2023)
KUCCPS change of course : KUCCPS transfer application Procedure
- Visit kuccps.net. – As always, your kuccps transfer portal login credentials are your KCSE index no. and your usual password.
- Click on the Transfers Tab at the top
- Click on select programme
- Now select the course you wish to be transferred to and type the programme code in the inter institution transfer space.
- Now type the reason for transfer (Hint: give a convincing reason). You may be required to upload supporting documents depending on the explanation you give). Also, note that the reason you give for transfer must not be below 300 characters.
- Fill in the remaining information including the endorsement information by the receiving and releasing institutions.
- Pay the quoted IIT transfer processing fee ( 1000) following the instructions given in the portal (KUCCPS MPESA PayBill No. is 820201). You’ll get a message confirming the payment from both KUCCPS and MPESA.
What happens once I have submitted my application?
I have selected my reason for the transfer and I’m required to attach some supporting document. What should I attach?
Attach any document that supports your reason – the one you have provided. Good example: If you have written medical reasons, you could attach a letter (explaining your condition) from any recognized health facility/ a medical professional.
KUCCPS changing courses: Points to note about changing kuccps courses or transfer of course
- You can only proceed with payment if you have met the course cutoff points and cluster requirements.
- The whole process is, in fact, automated and it’s not necessary to print the filled KUCCPS transfer form.
- Carefully read and follow every instruction provided in the portal.
- It’s important to monitor the portal and follow up with KUCCPS and both the institution you want to be released from and the receiving college/university. Call them all after you complete filling the form because you risk hanging in the air if the deadline passes without approval. And don’t tire of calling and following up until you’re assured of a place.
- You’ll get a notification when the transfer has been successfully completed.
- This applies only to those unhappy with the course they were invited to after KUCCPS second revision and applies to all courses- KUCCPS diploma courses, certificate, and degree programs.
Inter faculty transfers -How to change course in the same university in Kenya
Inter faculty transfers are helpful if you have been admitted into your preferred college/university and only have an issue with the course.
The key thing to have in mind here is that you have to wait until you join the institution then request for the transfer of course through your college’s registrar office.
Of course, you MUST meet the minimum requirements to be accepted.
The best news is that there’s no payment needed as it doesn’t involve KUCCPS anywhere.
Plus, it may even take one day to complete the change of course…
So join the institution then approach the registrar/dean of faculty then request to change course- again note that the whole process is internal
KUCCPS changing courses program – Frequently asked questions
Can I change my course before admission?
Yes, of course, as above..and only if you want to go to a different institution- for the same institution, just join then request to change internally via the dean/registrar.
What happens if I directly go to the institution for the change without necessarily going through the kuccps inter transfer process…
Well, transferring on your own is not a good idea because you loose government sponsorship- you’ll be self sponsored
Will my transfer be approved if the receiving institution endorses it but the releasing institution declines?
Now, your application will shift to KUCCPS for further administrative action or direction.
What if the entire process is stuck at “transfer letter” step but releasing institution has not endorsed it yet?
Try to contact the releasing college/institution and request them to kindly endorse it.
Otherwise you can wait until they do it.
What should I do after downloading the inter-institutional transfer letter from the Student’s Portal?
Present it to the university/college that you have been transferred to for the institution to issue you with an admission letter and joining instructions.
A continuing student, can I change the institution?
Yes you can. If, for example, you’re a first year and wish to change, just log into the portal and apply.
The only disadvantage for those going for the KUCCPS transfers for continuing students program is that you’ll have to restart college afresh (it’s like you have clicked the reset button).
Am I supposed to travel to both institutions?
As earlier mentioned, you’re not required to visit any institution as the course transfer process is fully done online.
How long will it take for one to be admitted to another institution after transferring?
You’ll be notified via the portal and SMS.
Can I be absorbed into a course that I’ve missed the cluster points by a small margin only?
You can only be eligible if you satisfy the minimum points as published in the KUCCPS courses and cluster points guidelines.
I have already paid through MPESA but the assigned code still cannot go through the system. What should I do?
Give the portal a bit of time then retry.
There are delays on the odd occasion, especially during weekends.
Otherwise, contact KUCCPS with the MPESA code you got after paying- see their contacts below.
When can I apply for the transfer from one institution to another?
Wait for the portal to open for the transfers. We shall announce the KUCCPS transfer dates as soon as KUCCPS publishes them.
How do I change course after placement?
We have explained everything above. Please read again.
But remember: Your likelihood of successfully getting the course you have applied to be transferred to will depend on factors such as your KCSE performance, the total number of other applicants for that same course and declared available capacity for your course.
Can one transfer from one university to another in Kenya?
Yes, of course. Follow the steps explained earlier.
Am I allowed to change both the course and the institution?
Can I transfer from a diploma to degree programme?
What is KUCCPS inter-institutional transfer?
How long does the KUCCPS transfer process take? (online kuccps inter university transfer)
How many times can one request for an inter-institution transfer?
Inter-institution transfer is allowed only once.
How long does KUCCPS take to review after endorsement?
What happens if your releasing institution does not endorse the transfer? Yet the process is at transfer letter?
Well, no worries..it’s just some delays- the letter will eventually be processed so be checking the portal every now and then to see how far has the process gone.
What should I do if the institution I am seeking to transfer to fails to endorse my transfer?
Your application will revert back to you immediately the institution denies endorsement or fails to act after 7 days. This enables you initiate a fresh application.
After my transfer has been approved, when should I report to my new institution (TVET College/University) and how do I get my new admission letter?
The institution you have just transferred to is usually responsible for issuing you the admission letter and joining instructions…reach out to them immediately.
I only wish to change the course and not the university or college. What is the process?
Easy. You can always change the course via inter-faculty transfer, helped by your university/college. Speak to your institution’s academic registrar for guidance.
Can you transfer from one university to another after first year in Kenya? / Can I change my course after first semester?
Well, it’s best to apply for inter-institution transfer during the official KUCCPS window for inter institution transfers..
In short, changing after you have already joined may be tricky – and you may have to restart everything afresh.
Do universities accept transfer students?
Yes, as long as you followed the correct procedure (doing it via www.kuccps.ac.ke inter university transfer)
KUCCPS changing courses program – how to get help
For further help, contact KUCCPS through the KUCCPS helpline numbers 020 5137400/0723 954 927
Also use the above KUCCPS contacts details for any other KUCCPS admission enquiry.
KUCCPS changing courses – key takeaways
You must give good reasons for changing course to make the process smooth.
Otherwise, you’ll be stuck there since the portal won’t allow you to move on without a persuasive explanation.
Something else: observe the deadline (the portal remains open for transfers and change of courses for two months -upto August) and make a follow up with KUCCPS and the two institutions after applying to fast-track approval.